Document sharing is an essential component of collaborative business processes. However, if it’s not done correctly it can leave the door open for hackers to hijack sensitive files.
Secure Document Sharing is the distribution of data deemed confidential or private, like personally identifiable information (PII) or protected health information (PHI). This includes work-in-progress documents which are shared with colleagues to collaborate and review. It is often used in M&A activities and requires a solution which allows large files to be exchanged in a highly secure online environment.
The most widely used method is to make use of cloud-based file sharing Nasdaq Boardvantage Board Meeting Software: Full Rundown services. These solutions allow users to view online files in a controlled manner (e.g. printing, copying and screenshot prevention). It also permits the control of shared folders and files and allows for advanced security features, such as audit trails and encrypted.
Peer-to-peer document sharing is another alternative. It allows computers to connect directly to one another to transfer files without hosting them on central servers. It offers some benefits in terms of storage requirements being reduced and speedy transfer speeds, as well as an easier to customize user experience. It also poses serious risks which include the accidental publication of private information and malware, viruses, and worms. It is not recommended to use in environments that are under strict compliance regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share files with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different tiers of collaboration and access, to align with organizational governance rules and best practices in secure document sharing.